Stop executing. Start orchestrating.
The businesses winning with AI aren't just using it—they're directing it. We help small businesses build AI workflows and develop the specification writing skills to run them.
Get Started
AI Workflow Orchestration
The professional world is moving from doing to directing. Is your team ready?
AI is automating execution. The repetitive, time-consuming tasks your team handles every day—drafting, researching, summarizing, formatting—are increasingly things AI can do. The new value is in orchestration: specifying what needs to happen, coordinating who does it (human or AI), and judging whether the result is good.
The foundational skill is Specification Writing. Not "prompt engineering"—that's a tactical shortcut. Specification writing is the professional ability to articulate requirements, constraints, and success criteria clearly. It's a durable skill that applies across every business and communications discipline, regardless of which AI tools come and go.
We help small businesses build the workflows and develop the specification writing skills to direct AI effectively—not theory, but practical systems that save time and reduce errors starting this week.
Specification Writing
Prompt engineering is a tactic. Specification writing is a skill.
Articulate what you actually need
The difference between a prompt and a specification is the difference between telling someone to "do a good job" and giving them a proper brief. A specification includes the goal, the audience, the constraints, and the success criteria. It produces consistent, predictable results—from any AI system, today and in the future.
We train your team on Specification Writing as a professional discipline. Not tips and tricks for a specific AI tool—a transferable skill that makes your team better at directing any AI system they encounter.
- ✓ Workflow Mapping
- ✓ Specification Templates
- ✓ AI Tool Selection & Integration
- ✓ Team Training & Coaching
Build workflows that scale
Once your team can write clear specifications, AI stops being a novelty and becomes infrastructure. We help you design the repeatable workflows—where specifications go in and results come out—across marketing, operations, customer service, and more.
Whatever your team does daily, we help you build a workflow around it. And because it's grounded in specification writing, your team stays in control—judging outputs, refining requirements, and improving the system over time.
How it works
Three steps from scattered tasks to orchestrated workflows
Audit
We map the work your team does every day—the repetitive tasks, the handoffs, the bottlenecks. Together we identify where AI can take over execution and where human judgment must stay in charge.
Specify
We train your team to write clear specifications: defining the goal, the audience, the constraints, and what success looks like. Clear specs produce consistent results—from AI or anyone else.
Build
We configure the AI tools, build the workflow automation, and connect everything together. You get a running system your team can use, refine, and own—without depending on us forever.
Where it applies
Every department runs on repetitive tasks. Every one of them is a workflow.
AI orchestration isn't just for tech companies. If your team has tasks they do the same way every week, those tasks can be specified, automated, and handed off—so your people spend their time on the work that actually requires them.
Marketing & Communications
Spec-driven content briefs that produce on-brand drafts in minutes. Campaign summaries, social posts, email sequences, and press releases—consistent in voice, fast to produce, easy to review and approve.
Blog posts · Social content · Email campaigns · Press releases
Operations & Administration
Process documentation, meeting summaries, vendor communication, and internal reporting—handled in minutes instead of hours. Free your operations team to focus on decisions, not data entry.
Meeting notes · Process docs · Vendor comms · Status reports
Customer Service
Consistent, on-brand responses to common customer questions—available around the clock. Spec out your voice and policies once; AI handles the volume while your team handles the exceptions.
FAQ responses · Inquiry triage · Follow-up drafts · Escalation routing
Finance & Reporting
Invoice processing, expense categorization, monthly summaries, and board reports—structured workflows that reduce errors and give leadership the information they need without the manual assembly.
Invoice processing · Expense reports · Monthly summaries · Dashboards
Testimonials
Supporting island businesses since 2009. Local values, modern solutions.
For over 17 years, we've been proud to call Hawaii home while bringing cutting-edge technology solutions to our local businesses, organizations, and communities across the islands. As your neighbor and technology partner, we understand the unique challenges and opportunities that Hawaii's business landscape presents.
"Working with Tapiki for our Hawaii Food Industry Association and Made in Hawaii Festival websites hosting and maintenance has been an absolute game-changer. The ease with which we could get changes done to our site was remarkable. Tapiki made it incredibly simple to do site updates, ensuring our website always ran smoothly. They took care of all the plugin updates and security patches, which gave us peace of mind knowing our site was always secure. Whenever we needed assistance with web-related issues, their team was prompt, professional, and extremely helpful. Tapiki's services have truly made managing our website effortless. We couldn't be happier with the results!"
Lauren Zirbel, President
Hawaii Food Industry Association
"Brian is the classical coder turned manager, and that's the best kind of engineering manager you will find. Far too often we have these slick talking MBAs who can't get anything done because they don't have the respect of their engineers. Brian was one of the best client-side lead engineers I knew, before he moved into management where he built the best UI engineering team in the history of .Mac. Together with my team on the server side, we delivered one of the best web based email service back in Oct. 2005 and won many rave reviews. It was one of the high points of my career and I would work with Brian again on any project in a heartbeat."
Helen Ma, Senior Engineering Manager
Crunchyroll • Apple Inc.
"As a strategy consultant working on cutting-edge NFT projects for clients, I rely on the technical expertise of developers familiar with blockchain technology to determine the feasibility of the idea. Working with Tapiki for the Vanishing Murals dynamic NFT project which required the NFT artworks to change based on the Hawaii ocean water temperatures, Brian's knowledge of blockchain architecture gave me the confidence to continue pursuing the concept and successfully launch the collection for the client!"
Ellen Ng, Founder
INOA
"Since 2013, we've partnered with Brian Dote and Tapiki, who truly understand our mission. For the Shinnyo Lantern Floating Hawaiʻi event, Tapiki has expertly managed our website year-round and adapted during the pandemic by creating an app with a beloved "float a virtual lantern" feature, keeping our community connected. Brian is amazing to work with, incredibly responsive, knowledgeable, and always available to provide technical guidance and advice. We are lucky to work with him and hope to continue our relationship with Tapiki for many years to come."
Charlene Flanter, Co-Executive Director
Nā Lei Aloha Foundation, Shinnyo Lantern Floating Hawaii
Trusted by over 100 clients
An alphabetical list of clients and partners weʻve had the privilege of collaborating with.
Academy for Healthcare Innovation
Alexander & Baldwin
Aloha Tofu
Aqua-Aston Hospitality
Atlantis Adventures
Avalon Group
Central Pacific Bank
Charles Schwab
Conscious Business Leadership, LLC
Crow's Nest Half Moon Bay
Curriculum Research Development Group
Department of Land and Natural Resources
Dipped by Dee
Ecobot
Education Incubator
Estate Planning Partners
Estria Foundation
EV Ohana
Friends of Kid's First
Formation Church
Fur-Angel Foundation
Group 70 (G70)
Goddamn Man Co
Grand Wailea Maui
Great Aloha Run
Halekulani
Hapalua
Harvard Graduate School of Education
Hawaiʻi Pacific Health
Hawaiʻi Baptist Foundation
Hawaiʻi Food Bank
Hawaiʻi Online Portal for Education
Hawaiʻi Stars
Hawaiʻi United Okinawa Association
Hawaiʻi Food Industry Association
Hawaiʻi Institute for Public Affairs
Hawaiian Commercial & Sugar Company
Hawaiian Telcom
Hello Again
HiFusion Ed
iFirst Medical Technologies
Inkinen & Associates LLC
Island Insurance
iQ360
Kākoʻo ʻŌiwi
Kamehameha Schools
King Lunalilo Trust
Komohale Services
Kualono Upcountry Living
LA Metro
Lānaʻi Air
Lanakila Pacific
Leonard's Bakery
Live Aloha
Made in Hawaiʻi Festival
Mental Health America of Hawaii
Mid-Pacific Institute
Minority Business Development Agency
Mission Management Company
Na Koa Foundation
Na Lei Aloha
Nabeya Maido
Nakeʻu Awai
Nimbus Unlimited
Ocean Safety Ohana
Oceanit
Oregon Manufacturing Extension Partnership
Parc Waikiki
Parents And Children Together
Partners in Development Foundation
Pacific Coffee Research
ProService Hawaii
Pulama Lānaʻi
Rainbow Drive-In
Resource Suites
Reveal Mobile Hair & Makeup
Ruth Health
Scientific Business Solutions
Shakalele
Shimazu Shave Ice
Shinnyo Lantern Floating Hawaii
Slice by HB Baking
Slingbox
SocioFabrica
Stanford Carr Development
State of Hawaii
Sugar Museum Maui
Swell by CPB
Tai Shan Farms
TastyBite
TATCHA
TechRiver LLC
The Cutlery
The Gift Foundation
The HOME Project
Think Training
Think Thin
Tinker & Do
Tyler Technologies
United Cerebral Palsy Association of Hawaii
Wailuku Town
Waipahu High School Academy of IET
WePrescribe
What School Could Be
Young Scale Co., LLC